Finance & General Administration (F&A) Directorate

Mr. Alexander Arphul is the Director for The Finance and Administration (F&A) Directorate which is one of the four (4) line Directorates in the Ghana Civil Service. The Directorate consists of the General Administration Division and the Finance Division. The F&A Directorate is responsible for the day-to-day operations of the Ministry by providing financial services, procurement and store management, transport management, property control among others.
Thus, the Directorate ensures sound and efficient management of resources in accordance with existing applicable laws and regulations governing public financial management including the Public Financial Management Act, 2016 (ACT 921), Public Procurement Act, 2003 (ACT 663)/Amendment Act, 2016 (ACT 914), Internal Audit Agency Act, 2003 (ACT 658) among others.
The Directorate is therefore responsible for the provision of services and facilities necessary to support the administrative and other functions of the Ministry.

VISION

To ensure value for money in all Financial and Administrative matters of the Ministry.

MISSION

The Directorate exist to safeguard the interest and objectives of the Ministry in all financial transactions relating to revenue and expenditure through proper and accountable administration.

CORE FUNCTIONS OF THE DIRECTORATE

Responsible for the proper management and provision of an efficient transport system of the Ministry;
Provides advice on estate management issues and ensures that repairs and works on facilities and equipment are properly carried out in the Ministry;
Responsible for ensuring the safety of all staff and property of the Ministry;
Manages the files and records of staff in the Ministry pertaining to recruitment, leave, promotion, salary issues, transfer, performance appraisal etc.;
Ensures that documents and information are properly stored to ensure confidentiality and easy accessibility;
1. Responsible for managing the procurement services and providing technical support on procurement processes for the Ministry. It also ensures the proper storage of all goods procured and ensures that stocks are replaced on time at the Ministry;
1. Liaises with the Ministry of Finance and the Controller and Accountant-General’s Department (CAGD) to facilitate the release of funds and authorization for disbursement. It also provides technical backstopping in the preparation of the Annual Budget of the Ministry and Budget Hearings at the Ministry of Finance; and
2. Examines and verifies the authenticity and accuracy of payment vouchers before authorizing for payment.